PRIVACY POLICY
Effective Date: June 2026
The Corporate Counsel Association of Botswana (“CCABO”, “we”, “our”, or “us”) is committed to protecting the privacy and confidentiality of personal information entrusted to us. We recognise the importance of responsible information handling and are committed to processing personal information in a lawful, fair, transparent, and secure manner.
This Privacy Policy explains how we collect, use, store, disclose, and protect personal information when you visit our website at www.ccabo.co.bw, interact with us, apply for membership, register for events, make use of our services, or otherwise engage with CCABO.
1. Information We Collect
CCABO may collect and process personal information that you voluntarily provide to us through our website, membership applications, event registrations, correspondence, surveys, and other interactions.
The personal information we collect may include your full name, email address, telephone number, employer or organisation name, job title, professional information, membership details, and billing or payment information where applicable.
We may also automatically collect certain technical information when you visit our website. This information may include your Internet Protocol (IP) address, browser type and version, device information, operating system, pages viewed, dates and times of access, referral sources, and information collected through cookies and similar technologies.
2. How We Use Your Information
CCABO processes personal information for legitimate organisational and operational purposes. Your information may be used to administer membership applications and renewals, facilitate event registrations and attendance, provide access to member resources and publications, respond to enquiries and requests, communicate important updates and announcements, deliver professional development opportunities, improve our website and services, maintain records, and comply with legal and regulatory obligations.
We will only use personal information for purposes that are compatible with the reason for which it was originally collected or where otherwise permitted by applicable law.
3. Legal Basis for Processing Personal Information
CCABO processes personal information only where there is a lawful basis for doing so. Processing may be undertaken where you have provided your consent, where processing is necessary to fulfil contractual obligations arising from membership, event participation, or service provision, where processing is required to comply with legal or regulatory obligations, or where processing is necessary for the legitimate interests of CCABO and such interests do not override your fundamental rights and freedoms.
Where consent is relied upon as the legal basis for processing, you may withdraw your consent at any time, subject to applicable legal requirements.
4. Email Communications
By providing your contact details, you may receive communications relating to membership services, industry developments, legal and regulatory updates, professional development opportunities, events, newsletters, and organisational announcements.
You may opt out of receiving promotional or marketing communications at any time by following the unsubscribe instructions provided in such communications or by contacting us directly. Operational and service-related communications may continue where necessary for the administration of your membership or our services.
5. Cookies and Website Technologies
CCABO may use cookies and similar technologies to enhance user experience, improve website functionality, analyse website traffic, and understand how visitors interact with our website.
Cookies are small text files stored on your device that help us recognise returning visitors and improve website performance. You may configure your browser settings to refuse or disable cookies. However, doing so may affect the functionality and availability of certain features of the website.
6. Disclosure and Sharing of Information
CCABO does not sell, rent, trade, or otherwise commercially exploit personal information.
Personal information may be shared with trusted third-party service providers who assist us in delivering services such as website hosting, payment processing, event administration, information technology support, and professional advisory services. Such service providers are required to maintain appropriate confidentiality and security measures and may only process personal information for authorised purposes.
We may also disclose personal information where required by law, court order, regulatory requirement, or where disclosure is necessary to protect the rights, property, security, or legitimate interests of CCABO, its members, or the public.
7. Data Security
CCABO implements appropriate technical, administrative, and organisational safeguards designed to protect personal information against unauthorised access, disclosure, alteration, loss, misuse, destruction, or other unlawful processing.
While every reasonable effort is made to safeguard personal information, no method of transmission over the internet or electronic storage system can be guaranteed to be completely secure. Accordingly, CCABO cannot guarantee absolute security but undertakes to maintain security measures appropriate to the nature of the information processed.
8. Data Retention
CCABO retains personal information only for as long as necessary to fulfil the purposes for which it was collected and to comply with applicable legal, regulatory, financial, accounting, and reporting obligations.
Membership records may be retained during the period of membership and for a reasonable period thereafter for administrative, legal, and historical purposes. Financial and billing records may be retained for periods prescribed by applicable tax, accounting, and regulatory requirements. Event registration records and participation information may be retained for reporting, auditing, and organisational purposes. Technical and website usage information may be retained for system administration, security monitoring, and analytical purposes.
When personal information is no longer required, it will be securely deleted, destroyed, anonymised, or otherwise disposed of in accordance with applicable legal and regulatory requirements.
9. Your Rights
Subject to applicable data protection laws, individuals may have various rights regarding their personal information.
You may request confirmation as to whether CCABO processes your personal information and may request access to information held about you. You may request the correction or updating of inaccurate, incomplete, or outdated personal information. You may request the deletion of personal information where there is no lawful basis for continued processing or where applicable law permits such deletion.
You may also request the restriction of processing in certain circumstances or object to the processing of your personal information where processing is based on legitimate interests. Where technically feasible and legally applicable, you may request the transfer of your personal information to another organisation in a structured, commonly used, and machine-readable format.
You have the right not to be subject to a decision based solely on automated processing where such decision produces legal or similarly significant effects. Where processing is based on consent, you may withdraw your consent at any time without affecting the lawfulness of processing carried out before such withdrawal.
If you believe that your personal information has been processed unlawfully or that your rights have been infringed, you have the right to lodge a complaint with the relevant regulatory authority or supervisory body responsible for data protection matters.
Requests relating to personal information rights may be submitted using the contact details provided in this Privacy Policy. CCABO may require reasonable proof of identity before responding to any request.
10. Third-Party Websites
Our website may contain links to third-party websites or services that are not owned, operated, or controlled by CCABO. We are not responsible for the privacy practices, policies, security measures, or content of any third-party websites.
Users are encouraged to review the privacy policies of external websites before providing personal information through those platforms.
11. Children’s Privacy
CCABO’s website, services, and activities are intended primarily for legal professionals and individuals who are eighteen years of age or older. We do not knowingly collect personal information from children. If we become aware that personal information has been collected from a child without appropriate legal authority, such information will be deleted as soon as reasonably practicable.
12. Changes to this Privacy Policy
CCABO reserves the right to amend, update, or revise this Privacy Policy from time to time to reflect changes in legal requirements, organisational practices, technological developments, or service offerings.
Any revised version of this Privacy Policy will be published on our website and will become effective upon publication unless otherwise stated. Continued use of our website or services after publication of changes constitutes acceptance of the revised Privacy Policy.
13. Contact Information and Complaints
If you have any questions, concerns, requests, or complaints regarding this Privacy Policy or the processing of your personal information, please contact:
Corporate Counsel Association of Botswana (CCABO)
Website: www.ccabo.co.bw
Email: info@ccabo.co.bw
Location: Gaborone, Botswana
If you are dissatisfied with the manner in which CCABO has handled your personal information, you may lodge a complaint with the relevant data protection regulator or supervisory authority having jurisdiction over privacy and data protection matters.
By accessing or using our website and services, you acknowledge that you have read, understood, and accepted the terms of this Privacy Policy.
